As with many volunteer organizations that benefit our children and community, the successful operation of the Club depends on many volunteers devoting dozens of hours to such tasks as managing a team, being a team treasurer, coordinating the Kroger’s Gift Cards, serving on the board of directors and as executive board members, coaching Community Soccer, helping to coordinate events such as Kohl’s Cup, Hurryin’ Hackers 3v3 tournament, the Club Picnic, the 4th of July Parade, etc. Most of these volunteers have several children and are juggling their volunteer work with full-time occupations. There are simply not enough words to adequately thank them and hope the satisfaction of knowing that they are a huge part of making the Club one of the most respected clubs in the state is reward enough for all their time and effort. To be certain, the Club needs their continuing support.
Over the course of the year the Club regularly requests the need for volunteer help with other more specific tasks. Fortunately, the task of getting commitments from other Club members to take on these specific tasks has been very successful. The level of success has been such that if the Club continues to get the support of its more devoted volunteers (as mentioned above) the Club will be able to successfully operate if every other family volunteers at least 10 hours per year (for two-season families) or 5 hours per year (for high school age-group families) or elects to buyout their hours at $20 per hour.
Policies & Procedures:
- During the calendar year for soccer (i.e. August 1 – July 31) families of one-season participants (spring high school players) are required to volunteer 5 hours and families of two-season participants (fall AND spring) are required to volunteer 10 hours.
- Families may elect to buyout their volunteer hours at the rate of $20 per hour.
- The team volunteer coordinator is responsible for the recording and tracking of volunteer hours for the families of players on their team. Volunteer hours are to be reported to the team volunteer coordinator. (Note: If a family has multiple children participating in travel soccer, volunteer hours are to be reported only to the team volunteer coordinator for the team that has the youngest sibling.)
- Volunteer hours performed must be applied to the current soccer “year” (i.e. August 1 to July 31).
The reduction in the volunteer requirement as outlined above is one of four changes to the current policies and procedures regarding volunteerism. The other changes are as follows:
- The online submission form used to record and track volunteer hours will no longer be used. The recording and tracking of volunteer hours will now be the responsibility of the team volunteer coordinators.
- The volunteer requirement exemption (reserved for families who live 45 miles or further from Bloomington) is no longer available. (Note: The Club is well aware that agreements to participate this year were made with the exemption in place. If you live 45 miles or further from Bloomington, and anticipate a problem meeting the volunteer requirement, please consult with your team volunteer coordinator to discuss the matter.)
- Volunteer hours performed must be applied to the current soccer “year” (i.e. August 1 to July 31). (Note: If you met the volunteer requirement during the 2010-11 year and have additional hours worked during this past summer that you planned to apply to this year, it’s fine to apply them this year, but this will not be permitted next year.)
The Club reserves the right to raise the number of required volunteer hours for the 2012-13 season (to what they used to be or something in between) if the volunteer needs of the Club are not met with the 10- or 5-hour requirement. However, the Club is confident the needs of the organization will be met with the continued support of the most devoted volunteers and the willingness of all families to volunteer or buyout their hours.
Sample volunteer opportunities include:
- Assist in the Coordination of Kohl’s Cup (October Event)
- Assist in the Coordination of the Recreational Festival (May Event)
- Assist in the Coordination of the Picnic/Raffle (June Event)
- Assist in the Coordination of the Hurryin’ Hackers 3 v 3 (July Event)
- Help with Events
- Assist in the Coordination of the Club’s Participation in the 4th of July Parade
- Assist in the Coordination of the Club’s Participation in Youth Soccer Month (September)
- Assist in the Coordination of the Equipment Exchange (Fall & Spring Seasons)
- Serve as a Team Manager
- Serve a Team in a Non-Managerial Role (Team Treasurer, Team Volunteer Coordinator, etc.)
- Manage the Kroger Rewards Program
- Serve on the Board of Directors
- Attend Board Meetings
- Coach a Community Soccer Team
- Assist with Player Placements (Tryouts)
- Assist with Community Outreach
- Assist with Fundraising/Marketing
- Represent the Club on the State Level (League Service, Indiana Soccer Foundation)
Calendar of Events:
- Recreational Festival, Saturday, May 19
- Club Picnic/Raffle, Friday, June 1
- 4th of July Parade, Wednesday, July 4
- Hurryin’ Hackers 3v3, Saturday, July 21
- Youth Soccer Month, September
- Kohl’s Cup, Saturday, October 20 or Saturday, October 27
If you are interested in helping please contact Dave Weigand at email@example.com.
Also see the presentation from the 2011 Manager’s and Volunteer Coordinator’s meeting held on Monday, March 7, 2011.